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2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

The Annual Scientific Meeting is designed for physicians, psychologists, scientists, researchers, physician assistants, nurse practitioners, and other health professionals involved in the care of patients with head, neck, and orofacial pain.

AHS has dedicated over 60 years to leading and serving the headache community.

The American Headache Society’s Annual Scientific Meeting continues to be the premiere venue for the dissemination of the latest and most up-to-date research and scientific advances underlying the practice of Headache Medicine.

AHS Member registration opens: January 17, 2023
General registration opens: February 15, 2023

WELCOME TO AUSTIN!
We’re excited to be hosting this year’s Annual Scientific Meeting in the Live Music Capital of the World®. To make the most of your stay, plan your free time using the Visit Austin Attendee Guide here for information on attractions, restaurants, shopping, and of course, the live music scene.

HEALTH AND SAFETY
AHS is actively monitoring the health and safety guidance from the Centers for Disease Control as well as state and local health departments. AHS requires attendees to abide by any applicable rules of conduct or local or state laws that may be announced at any time before or during the event, which may include wearing personal protective gear, engaging in social distancing, agreeing to temperature checks or COVID-19 testing requirements, or providing proof of COVID-19 vaccination status. All registrants will have to attest to being vaccinated (primary series required; all booster doses recommended for you by the CDC are strongly encouraged) and be prepared to show proof of vaccination at check-in. AHS reserves the right to revise this Health and Safety plan based on the then-current COVID-19 conditions where the meeting is located.

SPECIAL NOTE FOR INDIVIDUALS WITH DISABILITIES
The American Headache Society® wishes to take steps to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently than other individuals because of the absence of auxiliary aids and services. If you need any auxiliary aids or services identified in the Americans with Disabilities Act, or any assistance in registering for this symposium, please contact AHS Headquarters at 856-423-0043, write to us at AHS, 19 Mantua Road, Mt. Royal, NJ, 08061, or email AHSHQ@talley.com.

Scientific Meeting Planning Committee

Co-Chairs

Mark J. Burish, MD, PhD, FAHS
University of Texas Health Science Center at Houston
Houston, Texas

Christina L. Szperka, MD, MS, FAHS
Children’s Hospital of Philadelphia
Philadelphia, PA

Committee Members

Chia-Chun Chiang, MD
Mayo Clinic
Rochester, MN
Catherine D. Chong, PhD, FAHS
Mayo Clinic
Rochester, MN
A. Laine Green, MD, MSc
Mayo Clinic – Arizona
Scottsdale, AZ
Andrea Harriott, MD, PhD
Massachusetts General Hospital
Boston, MA
Paul Mathew, MD
Harvard Medical School/Mass General Brigham Health
Boston, MA
Amynah Pradhan, PhD
Washington University St. Louis
St. Louis, MO
Andrew F. Russo, PhD
University of Iowa
Iowa City, IA
Elizabeth Seng, PhD, FAHS
Yeshiva University/Albert Einstein College of Medicine
Bronx, NY
Jason Sico, MD
Yale School of Medicine/Veterans Health Administration
New Haven, CT
Juliana VanderPluym, MD, FAHS
Mayo Clinic – Arizona
Scottsdale, AZ

 

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

PURPOSE/OBJECTIVE

At the conclusion of the program, participants will be able to:

  • Appraise the current state of headache research and explore future directions for the field
  • Assess what is known and unknown about understudied headache diseases, including tension-type headache, cervicogenic headache, and new daily persistent headache
  • Examine ways to incorporate understudied populations into headache research
  • Discuss the relationship between migraine and the gastrointestinal system, the vascular system, and cognition

ACCREDITATION STATEMENT

The American Headache Society® is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.

CREDIT DESIGNATION STATEMENT

The American Headache Society® designates this Other (live and recorded sessions) activity for a maximum of 33.75 AMA PRA Category 1 Credit(s)™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

INSTRUCTIONS FOR CLAIMING CME

  • Please note: The maximum number of credits is calculated based on attending all live sessions and then watching concurrent sessions as recordings later
  • We suggest you wait to complete the evaluation/claim credit until you’ve watched all recording sessions for which credit is sought
  • Complete the post-activity evaluation
  • A certificate of completion will be available once the evaluation is submitted

FINANCIAL DISCLOSURES

The planners and faculty for this activity did not have any relationships to disclose unless listed here. All relevant relationships were mitigated prior to the start of the activity according to ACCME Standards.

DISCLOSURE OF COMMERCIAL SUPPORT

TBA

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

AHS Member registration opens: January 17, 2023
General registration opens: February 15, 2023

Registration Categories and Fees*


Early Bird Rate

Before April 1

Advance Rate

April 1 – May 14

Standard/Onsite Rate

After May 14

AHS Active Member/Non-member
(MD, DO, PhD, DDS, PharmD)
$525/$675 $575/$750 $825/$1,000
AHS Associate Member/Non-member
(RN, NP, PA)
$250/$300 $300/$350 $550/$600
AHS Trainee Member/Non-member $150/$200 $150/$200 $450/$450
Active Military Personnel $450 $450 $500
Industry Representative $675 $750 $1,000

Pre-Meeting Course Registration Fees*

Early Bird Rate

Before April 1

Advance Rate

April 1 – May 14

Standard/Onsite Rate

After May 14

AHS Member Complimentary Complimentary Complimentary
Non-member $300 $350 $500

*Prices are the same for the in-person and virtual experiences


REGISTRATION INFORMATION
In-person registration includes admittance to all educational sessions (except where noted), the exhibit hall, continental breakfast and refreshment breaks each day, and several evening receptions during the event. In-person registration also includes full access to the virtual experience, which will be available to registrants until November 2023.

Virtual registration only includes full virtual experience access and will be available to registrants until November 2023.


PLENARY PALS PROGRAM
If this is your first time at the Annual Scientific Meeting, sign up for the Plenary Pals program during registration and be paired with an experienced attendee who can help guide you through the agenda and meet with you onsite to ensure your experience is fantastic!

Review Plenary Pals FAQ here.


FORMS OF PAYMENT
Credit cards are the preferred method of payment. AHS accepts Visa, MasterCard, and American Express. AHS reserves the right to charge the correct amount if different from your calculated total. Charges will appear on your statement as “AHS Registration.”

Checks are acceptable when registration is submitted by mail or completed onsite at the Scottsdale Headache Symposium. Checks must be made payable (in US dollars) to the American Headache Society and issued by a US correspondent bank. The registrant is responsible for any and all bank charges. Mail to:

American Headache Society
65th Annual Scientific Meeting
19 Mantua Road
Mount Royal, NJ 08061

Wire Transfers are accepted provided that the NET AMOUNT of the wire (after bank fees) is sufficient to cover all registration fees in US dollars. Please contact AHS Registration (856-423-0043 or ahshq@talley.com) for additional information on wire transfer payments.

Cash and Travelers Checks (US dollars only) are accepted for onsite registration at the 65th Annual Scientific Meeting. Please do not send cash or travelers checks through the mail.


GROUP DISCOUNTS
AHS encourages you and your colleagues to take advantage of the discounted fees available when two or more from an organization (same location) register for the meeting. Registration for group discounts must be submitted together (by mail or fax) with acceptable form(s) of payment. A discount of $25.00 per attendee (after the first attendee pays full price) will be applied. Please contact ahshq@talley.com for help with group discounts.


LETTERS OF INVITATION
If requested, the AHS will send a personal invitation for participation at the 65th Annual Scientific Meeting. This invitation is only meant to assist participants in raising travel funds and obtaining a VISA. This is not a commitment on the part of the AHS to provide any financial support.


CANCELLATION POLICY
Requests must be submitted via email no later than Wednesday, May 31, 2023.  Once the cancellation is processed, all fees (less a $100.00 processing fee) will be refunded. If paid by credit card, please allow up to five business days for the credit to show in your bank account.  THERE WILL BE NO REFUNDS AFTER THE MAY 31 DEADLINE.


MOVING FROM IN-PERSON TO VIRTUAL EXPERIENCE
Attendees wishing to move from the In-person to Virtual Experience due to health, inability, or discomfort with traveling may change their registration at any point with no penalty.

Substitutions will be accepted until June 10, 2023. For cancellations, substitutions, or experience changes, please contact us at ahshq@talley.com.

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

Agenda is Subject to Change

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

HOTEL ACCOMMODATIONS

Conference Hotel
JW Marriott Austin
110 East 2nd Street
Austin, TX 78701

The JW Marriott Austin hotel brings an unparalleled upscale hotel to downtown Austin. You’ll experience quiet luxury with elegant, oversized guest rooms, countless amenities and a superior location. When it’s time to let loose, you’ll be near some of the best attractions and entertainment options Austin offers – including the Sixth Street Entertainment District, Austin City Limits Music Festival, the University of Texas and the Texas State Capitol. In addition, enjoy the two full-service restaurant outlets, extensive state-of-the-art fitness center, outdoor pool and deck and much more!

The group room rate for Annual Scientific Meeting participants is $299.00 for a single or double room, plus taxes. Reservations and rates are available on a first-come, first-served basis until Tuesday, May 16, 2023, or until the room block is sold out, whichever comes first. After that date, reservation requests will be based on the hotel’s prevailing rate. All reservations must be guaranteed with a credit card.

A booking link will be included in your registration confirmation email. Only registered attendees can book hotel rooms as part of the AHS block.

Exhibitor/Sponsor Sub Blocks:  If you are interested in securing a block of rooms (10+) for your team, please contact us: darryl@americanheadachesociety.org to learn more.

Getting to Austin

Austin is served by Austin–Bergstrom International Airport (AUS). The airport is a short (15-20 minute) drive from downtown Austin and the JW Marriott. Most major ride-share companies and local taxis service the airport. For more information on ground transportation, please click here.

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

ABSTRACT DATES

Submissions: January 3 – February 17, 2023
Notifications: On or about March 30, 2023
Late-breaking Abstract Submissions: Additional information will become available after the initial submission deadline. We encourage you to submit your abstract by the February 17 deadline for consideration at the Annual Scientific Meeting.

ABSTRACT FREQUENTLY ASKED QUESTIONS

Do I need to indicate that my abstract has been submitted to other meetings/journals (“Encores)?
Yes. You can submit an abstract that has previously been presented/submitted within the last year as long as it is the same data and information. We ask that any “Encore” presentations/submissions are identified when/where they were previously submitted. 

Are there word counts or formatting requirements?
No. Your abstract is not limited to a word count. We ask each abstract have a One Sentence Summary, Background, Methods, Results, and Conclusion sections. You can include/upload images and diagrams to support your work.

Do I need to complete a financial disclosure?
Not yet. Only authors of (non-industry) abstracts chosen for oral presentations must complete a financial disclosure. All submitters will be asked to indicate if they have patient consent when including case-based data.

Do you have an anticipated time for when abstract decisions will be sent out?
Notifications for abstracts will go out on or about March 30, 2023.

Can I get an extension on the abstract submission deadline?
Due to the review process and timeline, extensions are not permitted. 

Is there an abstract submission fee?
No, there is no submission fee. 

Do you accept industry abstracts?
Yes. Industry abstracts need to be identified and are not eligible for CME credits. Abstracts submitted by industry will be considered in separate categories from other abstracts. Industry abstracts fall into two categories:
1) Industry-initiated Clinical Trials
2) Industry-initiated Research Involving Drugs, Devices, or other Products with a Commercial Interest. This category will not include investigator-initiated studies that may have industry support. 

Will abstracts be published? If yes, when and where?
Accepted abstracts will be published in the journal, Headache®. They are typically in the June edition or sent as a supplement to the June edition. 

Is there a limit on how many abstracts an author can submit or present?
No, there is no limit. However AHS does ask that you comply with our Smallest Publishable Unit Policy: The AHS Scientific Meeting guidelines specifically address the parsing of results of a single research study into multiple abstract submissions.

Examples of this approach include: (a) submission of two different abstracts from a single study ‐ one reporting safety data and the other efficacy data ‐ rather than submitting one abstract; and (b) submission of one abstract on efficacy in the entire study cohort, and another abstract on subgroup analyses.

Sometimes identified as the “smallest‐publishable unit” strategy, this strategy runs counter to the high standards of scientific presentation at the AHS Annual meeting. Unless a compelling rationale is provided and each abstract clearly cross‐references other abstract(s) generated from the same study, the AHS reserves the right to exclude or merge your submissions.

What is the embargo policy?
All content and data is embargoed until June 14, 2023 @11:59 pm CT. 

When and where can I view abstracts?
Abstracts will be available to view in the mobile app and in the journal,  Headache®. 

Are there text abstracts available?
Yes, in the journal, Headache®. 

When will AHS abstracts be publicly available?
They are available starting June 15, 2023 @ 12am CT. They will be published in the journal, Headache®, as well as through the meeting’s mobile app. 

How do I register for the meeting?
All accepted abstract lead/presenting authors will receive a special set of instructions with their acceptance notice including information on how to register for the meeting. 

Are lead/presenting authors required to register for the meeting?
If you plan to present at the meeting (either in-person or virtually), you must register for the meeting. 

What if the lead/presenting author cannot attend the meeting?
If this arises, AHS will allow one of the other authors to register and present on their behalf. 

Do poster presenters need to register for the meeting?
Yes, poster presenters must register. 

AHS Policy on Industry-Submitted Abstracts 

Still have questions? Contact us at ahshq@talley.com.

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

CORPORATE PARTNERS
For the American Headache Society’s corporate partners, The American Headache Society’s Annual Scientific Meeting continues to be the premiere venue for disseminating the latest and most up-to-date research and scientific advances underlying the practice of Headache Medicine. 

The meeting presents a unique opportunity for collaboration. We recognize the significant role the contributions of our corporate partners play in ensuring the success of this event. 

SPONSORSHIPS AND EXHIBIT SALES OPEN ON FEBRUARY 6! 

The exhibit and sponsorship portal will open Monday, January 23 at 9:00 AM ET for Diamond-level Corporate Roundtable members. The portal will open Monday, February 6 at 9:00 AM ET for all others. 

EXHIBITOR/SPONSORSHIP PROSPECTUS
Learn about all our exciting sponsorship and exhibiting options in the new Sponsorship and Exhibit Prospectus: View Here!

FLOOR PLAN
Plan your booth space at our newly redesigned exhibit and poster hall: 

INDUSTRY SUPPORTED EVENTS

Satellite Symposia: Share research and product news with a Satellite Symposium. We have openings from Thursday to Saturday. These events occur without conflicting with other CME sessions or AHS social events and will be advertised in the Final Program. 

You can offer a presentation with or without CME (you will be responsible for securing your own CME provider) and choose to serve food in your private room with space for over 100 attendees. You must have an FDA-approved product/service. 

Social Events: Host a reception or a meal for your clients and team. AHS will ensure you get a great space in the hotel to entertain your guests. 

Ancillary Meetings: Host a small meeting (less than 30 people) with your team, board members, or clients. AHS will ensure you have a private space to complete your work. 

NEW SPONSORSHIP OPTIONS FOR 2023:

  • Father’s Day Brunch: Help all the dads celebrate their special day by sponsoring a pancake station at Sunday’s breakfast.  
  • Hydration Package: Place your logo on a branded metal water bottle given to all attendees. Help AHS reduce waste and create an item that will be reused all year.  
  • “AHS Has Talent” Sponsorship: Become the key sponsor for the AHS Talent Show. Austin has a lot of talent, but on Friday night, attendees will show their chops! Feature your logo on stage and in the program as meeting attendees showcase their secret talents. 
  • In-House TV: Put your company on TV! Use the hotel’s In-Room TV channel to provide excellent coverage for your company and products. Get creative with a 72-hour loop (Thur. – Sat.) playing in every hotel room.  
  • Wellness Sponsor: Help attendees start the day on the right foot by sponsoring our new sunrise yoga sessions. This includes a gift of a branded yoga mat that each attendee takes home.
  • Industry-Sponsored Symposium Exclusive Sponsor: This exclusive sponsorship will guarantee you your first choice of time/dates (from the AHS provided list). You will also receive extra promotions throughout the conference space.

SPONSORSHIP LEVELS

PLATINUM LEVEL: $60,000

  • One 20×20 booth in a preferred location 
  • Five complimentary registrations + Five additional registrations for the booth/expo hall only
  • One full-page ad in the Final Program
  • Company logo with a link and description on sponsorship webpage
  • Pre- and post-attendee contact mailing list
  • Company name on Sponsor acknowledgment signage at the meeting
  • Rotating banner ad on mobile app/virtual event page
  • 1 Complimentary Hospitality Suite
  • General Event Support (including all platinum sponsor logos on signage at wine and cheese reception, company logo in the know before you go emails)

GOLD LEVEL: $45,000 

  • One 10×30 booth in a preferred location 
  • Four complimentary registrations + Four additional registrations for the booth/expo hall only
  • One half-page ad in the Final Program
  • Company logo with a link and description on sponsorship webpage
  • Pre- and post-attendee contact mailing list
  • Company name on Sponsor acknowledgment signage at the meeting
  • Logo on sponsorship banner on the mobile app and virtual meeting site
  • 1 Complimentary Hospitality Suite
  • General Event Support (including wifi support splash page, signage at coffee breaks, etc.)

SILVER LEVEL: $25,000

  • One 10×20 booth in a preferred location 
  • Three complimentary registrations + Three additional registrations for the booth/expo hall only
  • One quarter-page ad in the Final Program
  • Company logo with a link on sponsorship webpage
  • Company name on Sponsor acknowledgment signage at the meeting
  • Logo on sponsorship banner on the mobile app and virtual meeting site

BRONZE LEVEL: $15,000 

  • One 10×10 booth in a preferred location
  • Two complimentary registrations + Two additional registrations for the booth/expo hall only
  • Company logo with a link on sponsorship webpage
  • Company name on Sponsor acknowledgment signage at the meeting
  • Logo on sponsorship banner on the mobile app and virtual meeting site

PRESENTING SPONSOR – $7,500

  • One complimentary registration
  • Company logo on the conference website
  • Company name on Sponsor acknowledgment signage at the meeting
  • Logo on sponsorship banner on the mobile app and virtual meeting site

* AHS must approve all final program ads, mailings and emails. Full-page ads exclude front and back inside covers. Those spaces are available for an extra fee. 

EXHIBIT HOURS
Set-Up Hours
Wednesday, June 14, 8:00 AM – 8:00 PM
Thursday, June 15, 7:00 AM – 3:00 PM 

Show Floor Hours
Thursday, June 15: 5:30 PM – 7:00 PM (Exhibit/Welcome Reception)

Friday, June 16: 6:30 AM – 8:00 AM / 9:40 AM – 10:15 AM / 12:35 PM – 1:50 PM/ 4:40 PM – 5:25 PM (Happy Hour)

Saturday, June 17: 6:30 AM – 7:30 AM / 9:30 AM – 10:15 AM / 12:45 PM – 2:00 PM  

Strike Hours
Saturday, June 17, 4:30 PM – 7:30 PM 

ATTENDEE PROFILE
Over 75% of the attendees are prescription-writing healthcare providers, including: 

  • Neurologists 
  • Emergency medicine physicians 
  • Family practice physicians 
  • Internal medicine physicians 
  • Obstetricians/Gynecologists 
  • Orofacial pain physicians 
  • Pediatricians 
  • Pain management physicians 
  • Other attendees include scientists, researchers, dentists, consultants, medical educators, nurse practitioners, physician assistants, psychiatrists, and psychologists. 

QUESTIONS
Please contact the AHS office if you have questions about sponsoring or exhibiting. Sponsor and Exhibit contact: Heidi Jetter (hjetter@talley.com). 

2023 ASM Austin,Texas 960x180

65th Annual Scientific Meeting

Jun152023

Attention Residents and Fellows!

Scholarship opportunities are now available to attend the 65th Annual Scientific Meeting. Recipients will receive complimentary registration, a stipend for eligible travel expenses, and a complimentary one-year AHS Trainee membership or extension of an existing Trainee membership.

“FRONTIERS IN HEADACHE RESEARCH” SCHOLARSHIP AWARDS

Criteria for selection are based on the quality of the research proposal/project and potential for the proposal, study or thesis to contribute to the advancement of knowledge and future research in the field of Headache Medicine.

Applicant Criteria:

  • Headache medicine Fellow, Resident and/or post-doctoral fellow who is in preparatory, active or completion phase of a basic or clinical research project that is related to headache or cranial nociception
  • Must not have won an AHS scholarship within the past two years; past winners within 2 years are not eligible to apply
  • Must reside in the United States or Canada

Recipient Requirements:

  • The top three selected will present their proposal or results to attendees at the 65th Annual Scientific Meeting
  • All other recipients will submit a poster for display at the meeting and participate in Q&A sessions

How to Apply:

2023 RUNNIN’ FOR RESEARCH ADVOCACY AWARDS

The AHS will award up to two recipients to attend either the 65th Annual Scientific Meeting or 2023 Scottsdale Headache Symposium. Any neurology resident may apply with preference given to applicants from cities involved in Miles for Migraine events.

Applicant Criteria:

  • Must not have won an AHS scholarship within the past two years; past winners within 2 years are not eligible to apply
  • Must reside in the United States or Canada

How to Apply: